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AI meeting scribes are increasingly being adopted as productivity tools, automatically transcribing and summarising organisational meetings. But who controls these records, and who benefits from perfect organisational memory? This post explores how AI meeting scribes can entrench existing power dynamics by giving those in authority unprecedented access to communication patterns, informal decision-making, and dissent—all rendered visible and retrievable without those present realising the implications for how organisations are governed.
Higher education institutions face persistent pressure to demonstrate AI engagement, often resulting in 'innovation theatre' — the performance of transformation without corresponding structural change. This essay presents a diagnostic framework distinguishing between performative and structural AI integration across four domains: governance and accountability, resource architecture, learning systems, and boundary setting. Unlike linear maturity models, it reveals gaps between institutional rhetoric and operational reality. Three legitimate strategic positions — incremental, selective, and transformative — help institutions move from accidental drift toward conscious choice. Treating AI integration as ongoing strategic practice rather than fixed deployment ensures institutions preserve agency over technology decisions aligned with institutional values.